Accounts Payable Associate

Job Responsibilities

Review incoming invoices and properly tax code, allocate to correct job and pass on for appropriate approvals
Review invoices for any discrepancies (correct job name/number)
Review payables balance before check run and look for possible inv # errors, large credits
Review vendor statements for old invoices not in the system
Respond to vendors who inquire on payment status
Set up new vendors in accounting software and create new profiles for electronic invoice routing
Tax code Service Department invoices
Investigate invoices not assigned to anyone
Follow up with Project Managers to remind them to approve their invoices
Process payments for insurance invoices
Track tank rentals
Work with Receptionist on scanning incoming invoices for electronic invoice routing
Provide input to IT department for accounts payable process improvements
Other duties as they are assigned

Proficient in Microsoft programs (Word, Excel, Outlook)
Knowledge of state, county and local tax requirements
Ability to enter and review data quickly and accurately
Effectively communicate with others by telephone, in written form, email or in person
Prior accounts payable experience in the construction industry is a plus
40 hours per week (office hours are 7am – 4pm)